The Barriers of Communication & Guidance of Effective Communication

Question: Discuss about The Barriers of Communication Guidance of Effective Communication? Answer: Introduction: This particular study provides an in-depth understanding of the importance of study and the communication skill in order to develop a business plan. A particular business organization needs to make effective plan for the development of their business. As per the demand of this study, human resource management division has been chosen in order to highlight their plans and process for developing the entire business process. Moreover, this study has focused to point out how non-routine business problem can affect one particular organization and how human resource managers have to take effective initiatives to overcome such problems. In addition, complex task, genre, concept of non-routine business problem has been discussed in this specific study. LO1: Discuss the way of developing reading strategies for evaluating business source as well as materials: In this part, the study has focused to analyse how to collect information utilizing various business sources like business articles and journals, market research re[ort and so many. Moreover, the difference between the fact and opinion has also been discussed here. A case study has been made on Chinas economic growth in their entire process of business. As per the statement of Derek Scissors, the renowned Asian expert in American Enterprise Institute, it has been observed that China is gradually creating a depression in the business world. The Chinese government implement many systems and policies ahould in order to expand their business. Summarising information in the text from business sources: Abdin (2010) stated that in order to develop the reading strategies for enhancing the business plan and process, various organizations need to summarise different information from the various sources of business such as case studies, various industrial books, industry profile and so many. Information from business source and materials include necessary business strategy that a particular business organization likes to follow for developing their business plan. In the similar ways, Chinese business industries also have to collect information how different organizations need to maintain an effective communication with the employees so that they do not have to face any communication barriers in order to reach the business goal. Effective communication would help the organizations of China like JD.com, Ecargo, Light in the Box, Taobao and many others to reach their business goal. Distinguish between fact and opinion to demonstrate critical analysis skill using different business sources Fact is based on the real incident that can be proved with the help of proper evidence primarily. On the other hand, opinion is based on the personal comment of an individual. It is not based on the proof or evidence. Moreover, fact has been accepted more positively to the people in general as it can be proved if necessary. Atwell (2011) commented that individual may not accept opinion. In case of business plan and development, organizations give emphasize on the facts that have been collected from various business sources like market research, industry report and so many. The opinion of a particular individual is not accepted or granted in the process of business development. For an example, the statement given by Derek Scissors about the implementation of government policy with the business of China signifies his personal comment about the role of Government for achieving the success of the business process. Therefore, this particular statement would fall in the category of opinion. In the case study, it has been mentioned that the investment of china and the factory output has turned in below forecast. Therefore, this particular source has been collected from the BBC news in 2015. It is called fact. Evaluating key arguments and supporting evidence from using separate business sources: Blinov (2015) stated that supporting evidence is very much important in order to apply innovative plan in the business process for its development. For an example, sufficient data have been collected about the management style of Taobao from the market report in order to know their business plan and process. If this particular organization likes to maintain autocratic leadership at the workplace and a large number of employees showing their annoyance, as they are unable to express their point of views towards the business goal, this particular organization can change the business strategy by implementing democratic leadership inside the organization. The Chinese authorities have stated that numerous steps would be implemented for the growth of Chinese economy. LO2: Understand necessary techniques to evaluate business-focused materials and develop note taking In this part, various techniques have been focused in order to make an effective plan for developing the entire process of business. For that purpose, the importance of recorded business materials has been discussed in this study. Various types of recorded business materials for including lectures and radio broadcasts Bonaccorsi et al. (2011) business experts of a particular business organization should use the utilization various technologies in order to collect information with the help of different business sources. Recorded business includes radio broadcast, different broadcast from television, marinating business records in the computer and so on. From those sources business experts can collect necessary information in order to develop their plan in the process. discussing summary notes of different recorded materials In a radio broadcast, it has been noticed that Tesco had included more employees in their customer relation department in order to provide an effective service to the customers. This particular broadcast had a greater influence for the small business industries. They had come to know how Tesco has maintained effective customer relation for satisfying the demand of the customers. Doloreux and Shearmur (2013) opined that business experts of those small industries have maintained this particular strategy in order to create a market demand being influenced from Tesco. Therefore, recorded business materials play a great role for the business planning development. Demonstrating importance of complex recorded business materials Complex recorded business materials include the database that a particular company like to maintain for keeping a constant control over the entire process of business. Moreover, the feedback of the existing staffs regarding the business development plan has also been fallen in the category of the recorded business materials (Dreher and Gray 2009). LO3: Producing written analysis on case study on business In this particular part, the concept of genre and the complex task have been discussed in detail. The effect of non-routine business problem has also been discussed here. Non-routine business problems include natural disaster, technological crisis and so on. Moreover, the relationship between cause and effect has also been discussed in this specific assignment. This particular part provides an understanding on the business and economic growth in UK, which is received from the case study. Discussing genre through the analysis of a complex task Genre is a very familiar form of communication developed by the group of business people for maintaining an effective communication with each other. Genre has been divided into many classifications such as speech genre, writing genre and so on. Fagan (2011) stated that maintaining conversation over telephone is the part of speech genre. On the other hand, message through email is the part of writing genre. Complex task is the process of collecting data or various properties that has been inherited by a task. For an example, a particular task becomes more complicated when it possesses higher priority in the short. For the cause of unavailable resources, it becomes more difficult to execute properly. In this particular assignment the area of human resource management have been chosen in order to develop business plan. As a human resource manager, I have to develop a business plan in order to overcome various crises. These are the primary tools of making effective communication process with the customers. As per the case study, the customer spending growth has become stronger in the year 2015 to 2016 in UK. The retail organizations of UK such as Tesco, Asda have implemented of Genre within their organization for developing their communication skill that would help to interact with the customers effectively. Developing how to face non-routine business problems Non-routine business problem refers to those problems that are unpredictable in most of the cases. For an example, if the companies of UK have to face any kind of crisis because of natural disaster, it is called non-routine business problem. Sudden strike, financial crisis, technological problems fall in the category of non-routine business problem. Katzberg and Lamba (2009) opined that non-routine problems cannot be predicted initially. Therefore, as a responsible human resource development manager I should take some necessary initiatives in order to overcome the crisis. I should provide an effective training to the customer service department of my organization in such a way that they can convince the customer about the temporary crisis. Customer service providers have to deal with the matter very sincerely so that the image of the organization does not become affected because of this non-routine business problem. This case study has maintained that non-routine business problem has affected the international growth of the emerging markets of China. Describing cause and effect relationship Cause and effect relationship is a concept that one particular event happens for the cause of other events. More specifically, one cause may have many effects. While establishing cause effect relationship, it can be stated that cause has to take primary responsibility in order to make effect happens. For an example, if human resource development managers instruct to follow autocratic leadership style within the organization, the employees would not be able to share their views with the leaders for achieving the business goal. Levenburg and Magal (2014) opined that therefore, maintaining autocratic leadership within the organization is the cause because of which employees fail to participate or share their views towards the business goal. For an example, if a sudden strike made by the workers of TESCO for the cause of remuneration can be cause, the effect would be the downfall in the entire process of business. Explaining academic hedging and caution Academic writing means making distinguishing between claims and facts. This feature is termed as hedging. People tend to use hedge language in order to fulfil various purposes that include minimizing the possibilities to make a claim, enabling a person to use the strategy of politeness and so on. Lind (2009) stated that Caution signifies careful attitudes in order to avoid any harm or danger. In order to make a business development plan this particular tern is very much relevant as it provides an in-depth knowledge in order to understand how to overcome danger or any harm while executing business development plan. In addition, caution is very much important in order to overcome crisis whether it is routine or non-routine. The primary function of hedging and caution is to reduce the possibilities of claims. In has been noticed from the case study that the overall market of UK business has remained comparatively favourable to them. The primary reasons are use of effective caution and hedging process, maintaining cause and effect process inside the organization, maintaining genre and so on. LO4: Describing how to make effective communication in the business situations using suitable presentation of techniques This particular part has concentrated to highlight the effectiveness of participating in various group workers, seminars and so many. The opinions of others have also been presented here regarding the business development plan. The relevance of appropriate communication skill has also been presented in this study. Participating in different business situations as well as working groups For participating in various business situations, attending seminar or attending different group discussion is very much important in order to evaluate the skill regarding the process of business. Attending seminar is important to receive collective ideas about a particular business situation (Morton and Robbins 2011). For an example, if I as a human resource manager of an organization intend to attend seminar, I would be automatically develop my personal skill. Many business experts at the same field tend to gather at a seminar. They like to provide their plan and process of business that may be more effective as well as innovative than my plan. In this way, it helps immensely in order to gather much information regarding a particular plan. Giving opportunities to the others for contributing their ideas and opinion Ryzhikova (2014) opined that seminars hall is not constituted with one particular member. Different personalities like to arrive for attending business conference or seminar. They share their views about their plan and execution process. On the other hand, they hear the speech of other business expert how this particular person has developed their human resource management set up in order to reach the business goal. In these ways, business experts get a collective view. As per this skill, they can utilize those plans as per the ethics, values and culture of their organization. Demonstrating how to assimilate relevant information that is communicated by others Assimilation is the cognitive process based on which one particular individual gather necessary information and incorporates that information to their knowledge and skill. There are various ways in order to collect or assimilate information within the organization. One of the effective ways of assimilating information is maintaining note pad in order to keep necessary information recorded. Smirnova (2015) stated that it is somehow one of the most conventional processes that has become very old. Besides, utilization of technology is the very innovative in order to assimilate knowledge and information from the seminar hall. Demonstrating suitable skill for presentation and non-verbal communication skill for making presentation Presentation skill is very important in order to provide an effective presentation in a seminar hall regarding the development of business plan. One of the most effective tools of good presentation is confidence. The presenter while provide an important presentation regarding the business development plan needs the clarity of voice, correct flow of information, perfect voice module and voice scanning (Tse 2009). Discussions for achieving activities In order to achieve various activities for business planning the business expert of an organization needs to follow some effective activities in order to run a business successfully (Van Rooij 2014). One of the most effective activities that every business expert needs to follow is that maintaining strong interpersonal communication inside the organization. For that purpose, different organizations need to arrange necessary meeting and conference so that each employee gets enough opportunity to interact with others (Yuen 2010). Self reflection on performance for setting future learning goals and objectives I as a human resource development manager, while participating in the seminar regarding the business development plan and process generally tend to share my point of view first. After that, I like to note down the conspicuous speeches of eminent managers while sharing their views regarding the business development. I tend to implement those innovative plans in my business process so that I can easily achieve the target. Speech of a particular business expert can be collected with the help of audio-visual records so that it can be utilized when it is necessary. In this case, the recorder does not have to struggle for making records correctly, as it is done by the technology itself. Marinating notebook is quite laborious, as the experts have to write perfectly the speech of the speaker. Conclusion: Communication skill and study is truly important in order to develop the business plan and process. 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